Learner Management System – Your LMS Experts

Student Registration Form

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Client

Personal Details

Name(Required)

First Name Middle Name Last Name

Initials(Required)

Title(Required)

Selfie Photo

Max. file size: 2 MB.

Alternate ID Type(Required)

National ID Number(Required)

Alternate ID Number(Required)

Date of Birth(Required)

Gender(Required)

Male

Female

Equity(Required)

Citizen Resident Status(Required)

Nationality(Required)

Home Language(Required)

Socio-Economic Status(Required)

Employment Status(Required)

Disability Status(Required)

Disability Rating(Required)

Immigrant Status(Required)

Physical Address

Physical Address(Required)

Physical Street Address Physical Address Line 2 Physical Address City Physical Address Province Physical Address Postal Code

Postal Address

Postal Address(Required)

Same as Physical Address

Phone Number

Cell Phone Number(Required)

Fax Number

E - Mail

Province(Required)

POPI Policy

(Aligned with QCTO Criteria and the Protection of Personal Information Act (POPIA), Act No. 4 of 2013)

GMK Skills Training 1. Purpose This policy outlines how GMK Skills Training collects, processes, stores, and protects personal information of learners, in compliance with the Protection of Personal Information Act (POPIA) and the QCTO requirements for data management.
2. Definitions Data Subject: The learner whose personal information is being collected. Personal Information: Any information relating to an identifiable person, including name, ID number, contact details, academic records, etc. Responsible Party: The Skills Development Provider (SDP) managing learner data. Processing: Any operation performed on personal information, including collection, storage, use, or destruction.
3. Scope This policy applies to all enrolled learners in QCTO-accredited qualifications, part-qualifications, or skills programmes facilitated by GMK Skills Training.
4. Collection of Information We collect learner data for the following purposes: • Registration with QCTO and relevant SETA • Verification of qualifications (e.g., SAQA ID, ID documents) • Assessment and moderation reporting • Certification application and issuance • Learnership and work placement tracking • Communication and learner support
5. Types of Personal Information Collected • Full names and identity number • Contact details (email, phone number, address) • Employment and education history • Assessment results and learning achievements • Financial and banking information (if applicable)
6. Processing and Use of Information We undertake to: • Only process personal information for legitimate educational purposes • Ensure data is complete, accurate, and up-to-date • Provide access to learner records only to authorized personnel or regulatory bodies (e.g., QCTO, SETA, SAQA)
7. Storage and Security Learner information is securely stored in both physical and digital formats. Security measures include: • Password-protected systems • Limited access to administrative staff • Locked file cabinets for paper-based records • Regular backups and anti-virus protection
8. Sharing and Disclosure We may share learner information only with: • QCTO and SETAs for accreditation and certification purposes • DHET and SAQA for national reporting • Employers (in the case of learnerships or internships) No information will be sold or disclosed to third parties for commercial use.
9. Rights of the Learner Learners have the right to: • Access their personal records • Request corrections to inaccurate data • Withdraw consent to use information (where not legally required) • Lodge a complaint with the Information Regulator
10. Retention of Records Records will be retained in line with QCTO’s prescribed retention schedule: • 5 years for administrative records • 10 years for learner results and certification records • Indefinitely for historical qualification achievements
11. Breach Management In the event of a data breach, learners will be informed within a reasonable timeframe, and corrective measures will be taken immediately as per the Data Breach Response Procedure.
12. Policy Review This policy will be reviewed annually or upon any legislative or QCTO guideline changes.
13. Learner Consent and Acknowledgement

I, the undersigned, hereby confirm that:

I have read and understood the contents of this POPI Policy.
I give GMK Skills Training consent to collect, process, and store my personal information for the purposes stated above.
I am aware of my rights under POPIA and the QCTO regulatory framework.

Consent to POPI policy(Required)

Yes

Certified Copy of ID / Passport (Not older than 3 months)

Max. file size: 2 MB.

Copies of other Academic Qualifications

Drop files here or

Max. file size: 2 MB.

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